Getting started as a space owner on Coworkies

Set up your coworking space on Coworkies in 10 steps: add your space, access the admin panel, configure your dashboard, add team members, manage members, post your first job, explore deals, set up analytics, review plans, and build your community. Adding a space is free and takes 1-2 business days for approval.

Welcome, Space Owner!

This guide walks you through the complete journey of setting up and managing your coworking space on Coworkies – from initial signup to running a thriving job board and community.

Step 1: Adding Your Space

Create Your Space Listing

  1. Navigate to Add a Space
  2. Fill in your space information:
    • Space name
    • City and location
    • Contact information
    • Basic description
  3. Submit your space for approval

What Happens Next: Your space will be reviewed and approved by the Coworkies team.

Time: Usually approved within 1-2 business days

Complete Your Profile

Once approved, complete your space profile:

  • Add a logo (minimum 400x400px)
  • Upload a cover image (minimum 1500x340px)
  • Write a compelling description
  • Add social media links
  • Upload photos of your space

Resources: See Adding a Space for detailed instructions

Step 2: Accessing Your Admin Panel

First Access

  1. Log into your Coworkies account
  2. Click on your space name in the top menu
  3. Or navigate to your space page and click “Edit”

You’re Now In: Your space admin panel - your command center for everything!

Resources: See Space Administration for overview

Step 3: Understanding Your Dashboard

Dashboard Overview

Your dashboard shows:

  • Quick actions (Post job, Request service)
  • Job performance metrics
  • Active/draft/expired jobs
  • Upcoming events and resources

Action Items:

  • Familiarize yourself with the dashboard layout
  • Explore the quick actions
  • Review any existing metrics

Resources: See Space Admin Dashboard for detailed guide

Step 4: Setting Up Your Team

Add Team Members

  1. Go to “Team” section
  2. Invite staff members who need admin access
  3. Set appropriate permissions (Staff vs Admin)

Why This Matters: Team members can help manage your space, post jobs, and engage with members.

Resources: See Space Team Management for details

Step 5: Managing Your Community

Verify Members

  1. Go to “Members” section
  2. Review your community members
  3. Verify active members (especially if you have Pro)

Pro Tip: Verified members unlock Pro features like targeted messaging and deals.

Resources: See Space Members Management for guide

Step 6: Posting Your First Job

Create a Job Listing

  1. Click “Post a New Job” from dashboard or Jobs section
  2. Fill in job details:
    • Job title and description
    • Requirements
    • Salary range (optional)
    • Application instructions
  3. Choose free or paid promotion
  4. Publish your job

Free Option: Post unlimited free jobs on your space’s job board

Paid Option: Promote jobs on the main Coworkies job board for 30 or 90 days

Resources:

Step 7: Managing Your Job Board

Monitor Performance

  1. Check your dashboard for total clicks
  2. Review active jobs regularly
  3. Update or relist expired jobs
  4. Complete any saved drafts

Pro Feature: Upgrade to Pro to see clicks per individual job post.

Resources: See Job Board Management for complete guide

Step 8: Exploring Additional Features

Marketplace

Browse deals and services:

  • Go to “Marketplace” section
  • Explore available products and services
  • Claim deals that benefit your space

Analytics (Pro)

If you upgrade to Pro:

  • Access detailed job analytics
  • Use the data analytics map
  • Get insights into market trends

Resources:

Step 9: Growing Your Community

Engage with Members

  • Verify active members
  • Use Pro features to send deals and messages (if Pro)
  • Build relationships with your community

Post Events

  • Add events to your space calendar
  • Promote community activities
  • Build engagement

Resources: See Events for posting events

Step 10: Optimizing Your Space

Regular Maintenance

Weekly:

  • Check dashboard for updates
  • Review job performance
  • Manage active jobs

Monthly:

  • Update space information
  • Review and verify new members
  • Explore marketplace for new deals
  • Review analytics (if Pro)

Quarterly:

  • Evaluate Pro upgrade benefits
  • Review team member access
  • Update space photos and description
  • Analyze job board performance

Common First Steps Checklist

  • Space added and approved
  • Profile completed (logo, cover, description)
  • Admin panel accessed
  • Dashboard explored
  • First team member added
  • First job posted
  • Members section reviewed
  • Marketplace explored

Next Steps

Immediate Actions

  1. Complete Your Profile - Add all images and information
  2. Post Your First Job - Get started with job listings
  3. Invite Team Members - Get help managing your space
  4. Explore Features - Familiarize yourself with all tools

Short-Term Goals (First Month)

  1. Build Your Job Board - Post 3-5 jobs
  2. Grow Your Community - Verify 10+ members
  3. Engage Regularly - Check dashboard weekly
  4. Learn the Platform - Read relevant documentation

Long-Term Goals (First Quarter)

  1. Evaluate Pro - Consider upgrading for analytics
  2. Optimize Jobs - Improve job descriptions based on performance
  3. Build Network - Connect with other spaces
  4. Maximize Value - Use all available features

Getting Help

Documentation

Support

  • Use the “Help & Feedback” section in admin panel
  • Contact us via Contact Form
  • Check FAQ for common questions

Updated on 24 Feb 2026