How do I manage job postings on Coworkies?

Use your space admin panel to manage all job postings. View, edit, unpublish, and analyze listings from one place. Jobs are organized by status (active, draft, expired); Pro members get analytics.

Job Board Management Overview

As a space administrator, you have comprehensive tools to manage all job postings for your coworking space. The job board management features allow you to view, edit, unpublish, and analyze your job listings from one central location.

Accessing Job Management

To access job management:

  1. Navigate to your space admin panel
  2. Click “Jobs” in the left navigation menu
  3. View all your job postings organized by status

Jobs Management

Job Status Categories

Your jobs are organized into three main categories:

Active Job Ads

Status: Currently published and visible on the job board

Features:

  • Visible to job seekers
  • Appearing in search results
  • Can receive applications
  • Can be edited or unpublished

Management Options:

  • Edit - Update job details, description, or requirements
  • Unpublish - Remove from public view (can be republished later)
  • View Analytics - See performance metrics (Pro feature)

Saved Drafts

Status: Started but not yet published

Features:

  • Not visible to job seekers
  • Can be edited and completed
  • Can be published when ready
  • Saved for later completion

Management Options:

  • Continue Draft - Resume editing and complete the job post
  • Delete - Remove draft if no longer needed
  • Publish - Complete and publish when ready

Expired Job Ads

Status: Past their expiration date

Features:

  • No longer visible on the job board
  • Can be relisted with updated information
  • Historical data preserved
  • Can be renewed or updated

Management Options:

  • Edit & Relist - Update information and republish
  • Delete - Remove permanently if no longer needed
  • Copy - Create a new job based on expired one

Managing Active Jobs

Viewing Active Jobs

From the Jobs section, you can see:

  • Job title
  • Posting date
  • Expiration date
  • Click count (Pro feature)
  • Quick action buttons

Editing Active Jobs

To edit an active job:

  1. Find the job in your Active Jobs list
  2. Click “Edit”
  3. Update any information:
    • Job title and description
    • Requirements and qualifications
    • Salary range
    • Application instructions
    • Expiration date
  4. Save changes

Unpublishing Jobs

To temporarily remove a job:

  1. Find the job in Active Jobs
  2. Click “Unpublish”
  3. Confirm the action
  4. Job moves to draft status (can be republished)

When to Unpublish:

  • Position is temporarily on hold
  • Need to update before republishing
  • Want to pause applications

Managing Drafts

Completing Drafts

To finish and publish a draft:

  1. Go to Saved Drafts
  2. Click “Continue Draft” on the job you want to complete
  3. Fill in any missing information
  4. Review all details
  5. Publish the job

Draft Best Practices

  • Complete drafts within 30 days
  • Review all information before publishing
  • Use drafts to prepare multiple jobs in advance
  • Delete drafts you no longer need

Managing Expired Jobs

Relisting Expired Jobs

To bring an expired job back:

  1. Go to Expired Job Ads
  2. Click “Edit & Relist”
  3. Update information:
    • Refresh job description
    • Update requirements if needed
    • Set new expiration date
    • Adjust salary range if applicable
  4. Publish the updated job

When to Relist

  • Position is still open
  • Need to refresh the listing
  • Want to extend the posting period
  • Update information and repost

Job Analytics

Viewing Analytics

For Pro members, job analytics include:

  • Total Clicks - Overall clicks across all jobs
  • Clicks Per Job - Individual job performance
  • Performance Trends - How jobs are performing over time

Using Analytics

Analytics help you:

  • Identify Top Performers - See which jobs get the most attention
  • Optimize Listings - Learn what works best
  • Improve Descriptions - Understand what attracts candidates
  • Plan Postings - Make data-driven decisions

Job Lifecycle

Understanding the job lifecycle helps you manage effectively:

  1. Draft - Job is being created
  2. Active - Job is published and visible
  3. Expired - Job has passed its expiration date
  4. Unpublished - Job was manually removed (can be reactivated)

Best Practices

Job Management

  1. Regular Review - Check your jobs weekly
  2. Update Active Jobs - Keep information current
  3. Complete Drafts - Don’t let drafts sit too long
  4. Relist Expired Jobs - Update and repost if still needed
  5. Monitor Performance - Use analytics to improve (Pro)

Job Posting Strategy

  1. Clear Titles - Use descriptive, specific job titles
  2. Detailed Descriptions - Provide complete information
  3. Regular Updates - Keep job details current
  4. Appropriate Expiration - Set realistic expiration dates
  5. Promote When Needed - Use promotion features for important roles

Quick Actions from Dashboard

From the dashboard, you can:

  • Post a New Job - Quick access to job creation
  • View Active Jobs - See your current listings
  • Check Drafts - Review incomplete jobs
  • Monitor Expired - See jobs that need attention

Troubleshooting

Job Not Appearing

If a job isn’t showing:

  • Check its status (draft vs active)
  • Verify it hasn’t expired
  • Check if it was unpublished
  • Refresh the page

Cannot Edit Job

If you can’t edit a job:

  • Verify you have admin permissions
  • Check that the job exists
  • Try refreshing the page
  • Contact support if issues persist

Analytics Not Showing

If analytics aren’t visible:

  • Verify you have Pro membership
  • Check that the feature is enabled
  • Refresh the page
  • Contact support for assistance

Updated on 24 Feb 2026